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Your baby shower task planner

Make the plan yours

Your baby shower task planner

Give each task one named owner and check its finish point before ticking it off. These suggested timings belong to the longer preparation route; for the two-week route, keep the same decision order and write actual dates on the accompanying paper worksheets. Completion marks are your record, not an automatic dependency check.

Add names and tick off completed tasks. Your entries stay in this browser. On a small screen, scroll the table sideways.

24 tasks with suggested timing, owners and completion checks
DoneWhenTaskOwnerFinished when
6 to 8 weeks beforeS01Ask the family which honorees, duration and gathering format they want.The people celebrated and their preferences are confirmed.
6 to 8 weeks beforeS02Agree on named invitees, partners, children and any quieter participation choices.The guest policy is clear before the list grows.
6 to 8 weeks beforeS03Ask about gifts, reuse, requested help, photos and optional gift opening.Only the family-approved preferences enter the invitation and agenda.
6 to 8 weeks beforeS04Choose the date with the family and essential helpers.One start time, end time and date are agreed.
6 to 8 weeks beforeS05Check the actual seating, bathroom access and indoor alternative.The proposed group fits and raised access needs are checked.
6 to 8 weeks beforeS06Agree on a spending cap, payers and supplier deadlines.No purchase depends on an unconfirmed contribution.
4 to 6 weeks beforeS07Confirm contacts and invitation details after date, space and guest policy are settled.Names, address, timing and reply contact match the approved plan.
4 to 6 weeks beforeS08Set the reply date before order cutoffs and send the same details to each invitee.The follow-up window fits the real supplier deadlines.
2 to 3 weeks beforeS09Separate yes, no and unresolved replies; include eating hosts in the working count.The menu and setup owners receive one current count.
2 to 3 weeks beforeS10Agree on food and access arrangements privately with the relevant guests.Only the helpers who need each detail receive it.
2 to 3 weeks beforeS11Choose the menu and check dish yields, fridge space and serving equipment.The meal fits the confirmed count and actual kitchen capacity.
2 to 3 weeks beforeS12Count owned and borrowed chairs, cups, plates and linens.Each shortfall has a source and collection owner.
2 to 3 weeks beforeS13Choose one optional activity with the family and state its prize and tie rules.Instructions, participation choices and award counts are agreed.
1 week beforeS14Decide whether favors or wish cards are wanted and who will collect keepsakes.Each chosen extra has an owner; unwanted extras are omitted.
At each supplier cutoffS15Follow up unresolved replies and confirm the final food and equipment order.Order counts reflect the current agreed guest list.
1 week beforeS16Assign welcome, food, setup, activity and close-down jobs with backups.Every essential handoff has one named owner and a backup.
1 week beforeS17Share the event-day agenda and the location of each helper pack.Helpers know their arrival time, next cue and supply location.
2 days beforeS18Prepare game sheets, name cards and any needed prize or keepsake supplies.Printed text, quantities and the announced tie rule are checked.
At the weather checkpointS19Choose the agreed indoor or outdoor plan and communicate a changed address or route.Guests and helpers have the same current arrangement.
The day beforeS20Confirm pickups, borrowed-item labels and supplier storage instructions.Each collection and return has a responsible person.
Before guests arriveS21Walk the welcome, seating, food and bathroom route with the actual furniture in place.Essential supplies and the family seating are ready.
During the gatheringS22Follow the agreed handoffs, pass late changes on and keep activities optional.The family can participate without directing every transition.
After the gatheringS23Close down, store food as directed and separate borrowed items from family keepsakes.Every remaining item has an owner and destination.
The next dayS24Hand the correct gift and guest records to the person sending thanks; arrange returns.The agreed recipient has the records and borrowed items have return dates.

Read the full planning guide